Finance Support Assistant

Malaria Consortium Nigeria

Malaria Consortium Nigeria is dedicated to reducing malaria cases and deaths across the country. Partnering with the Ministry of Health and other stakeholders, we lead and support three major malaria control initiatives: the Support to the National Malaria Control Programme (SuNMaP), NetWorks, and MAPS. Our focus spans effective malaria prevention, treatment, and control strategies nationwide.

Finance Support Assistant

Job Type: Full Time
Qualification: BA/BSc/HND
Experience: Required
Location: Gombe
Job Field: Finance / Accounting / Audit

Objective

The Finance Support Assistant will provide hands-on finance support during the Mass Administration of Azithromycin (AZM MDA) campaigns across all implementing states. Responsibilities include timely documentation, processing, and disbursement of payments related to MDA logistics and service delivery across all LGAs, and supporting the Country Office Finance Officer in document management and compliance.

Purpose of the Assignment

The Finance Support Assistants will:

• Deliver clerical and administrative finance support throughout the campaign.
• Facilitate and monitor payments related to MDA activities and logistics.
• Ensure accurate financial documentation following donor and Malaria Consortium internal policies.

Methodology

Finance Support Assistants will work closely with State Finance Officers in Gombe and Adamawa States:

• Adamawa: One assistant covers 10 LGAs, another 11 LGAs.
• Gombe: One assistant covers 5 LGAs, another 6 LGAs.

Each assistant will process payments for approximately 5,000–6,000 campaign personnel. Tasks include documentation review, payment tracking, schedule preparation, and compliance monitoring.

Key Responsibilities

Daily Tasks:

• Review all financial transactions for completeness and proper approvals.
• Prepare payment schedules aligned with attendance records and the approved database.
• Prepare payment vouchers with correct cost classification and coding.
• Attach payment advice to relevant documents for proper filing.
• Collaborate with the Finance Officer to ensure PVs are correctly raised and filed.
• Advise on financial issues and propose solutions when necessary.
• Maintain an Excel journal for all completed payments and share weekly with the Finance Officer.
• Ensure compliance with Malaria Consortium financial policies and procedures.
• Track stock levels of financial forms and requisition timely replacements.

Weekly Tasks:

• Follow up on pending documentation with finance officers and supervisors.
• Prepare and submit LGA-level payment schedules for MDAs.
• Review and submit supporting documents for archiving.
• Maintain trackers for paid vs. pending claims.
• Process supplier and vendor invoices with proper approvals.
• Assist with failed payment tracking and reconciliations.
• Generate weekly finance activity reports.

Operations & Other Tasks:

• Archive, scan, and file all financial documents according to MC standards.
• Maintain a tracker for all payment documents sent to or received from Abuja.
• Support audits by providing required documentation.
• Assist in asset spot checks and physical verification exercises.

Deliverables

• Complete and verifiable payment schedules for all Round II MDAs.
• Scanned and filed documentation for each payment batch.
• Weekly activity tracker and finance support status reports.
• Monthly summary report.
• Final summary report at the end of the 8-week assignment.

Accountability

• Report directly to the State Finance Officer in Adamawa and Gombe States.
• Functionally report to the Country Office Finance Officer and State Program Manager.
• Maintain confidentiality and adhere to Malaria Consortium safeguarding and data protection policies.

Support and Resources

• Personal laptops required; workstations available at MC field offices in Adamawa and Gombe.
• Orientation on SARMAAN finance tools and reporting templates.
• Supervision and oversight by the State Finance Officer and designated MC staff.

Expected Outcome

• Smooth and timely financial documentation and payment processes across all LGAs.
• Reduced errors and improved turnaround time for participant and vendor payments (completion within 13 days post-activity).
• Strengthened compliance and transparency in MDA financial transactions.

Specific Outcomes:

• Submit accurate payment schedules within 48 hours of receiving complete documentation.
• Prepare payment vouchers within 24 hours of schedule validation.
• Attach payment advice to all vouchers immediately after authorization.
• Scan and file all payment documents within 3 days post-authorization.
• Dispatch original documents to the Country Office by the 10th working day of the following month.
• Maintain 100% compliance with documentation standards and report discrepancies within 12 hours.

Consultancy Requirements

• Degree in Finance, Accounting, Business Administration, or related social science.
• Computer literate with intermediate skills in Excel and Word.
• Strong numeracy, written, and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to work independently while integrating into a team.

Method of Application

Interested and qualified? Go to Malaria Consortium on ee.kobotoolbox.org to apply

If you’re interested in this role, check out more information on the official website And apply now!