Events Assistant

Job Overview

Our client is seeking a highly organized, proactive, and detail-oriented Events Assistant to join their growing team.

This role serves as the operational backbone of the production department, supporting two or more Event Producers in delivering seamless, high-impact, and visually distinctive events. As a remote team member, you will keep the “engine room” running smoothly—managing logistics from initial venue research through to final food and beverage coordination.

The ideal candidate thrives in a fast-paced creative environment, takes ownership of administrative processes, and ensures every detail is executed with precision.

Schedule: Monday to Friday, 9:00 AM – 6:00 PM Surry Hills, NSW

Independent Contractor Perks

• Health insurance (available in eligible locations)
• Permanent work-from-home setup
• Immediate hiring 

Responsibilities

Research & Sourcing

• Conduct in-depth research on venues and vendors aligned with the brand aesthetic
• Request and negotiate basic quotes
• Maintain and update a structured supplier database 

Administration & Documentation

• Create and maintain run sheets, contact lists, production schedules, and budget trackers
• Ensure all event documentation is accurate and up to date
• Track deadlines and production milestones 

Team Coordination

• Schedule and facilitate Work-in-Progress (WIP) meetings
• Record action items and ensure timely follow-up
• Support workflow organization across projects 

F&B Management

• Serve as the primary liaison for catering vendors
• Manage menu selections and dietary requirement lists
• Coordinate delivery schedules and onsite logistics 

Client & Vendor Communication

• Maintain professional communication with clients regarding minor logistics
• Act as a reliable point of contact for third-party vendors 

Ad-hoc Support

• Provide general administrative support to Event Producers
• Assist in ensuring deadlines are met and event quality standards are upheld

Requirements

Experience

• 1+ year of professional experience in event management, coordination, or high-level administrative support within the creative industry 

Communication

• Exceptional written and verbal communication skills
• Ability to manage professional relationships effectively in a remote setting 

Technical Skills

• Proficiency in project management tools (e.g., Asana, Slack, Monday.com)
• Strong working knowledge of Google Workspace and/or Microsoft Office 

Work Ethic

• Self-starter with a “no task too small” mindset
• Ability to work independently without constant supervision 

Organization & Detail

• Meticulous attention to detail
• Ability to identify errors, inconsistencies, and missing information before they become issues 

Side Note:

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection and are responsible for their own taxes and benefits. Professional hourly fees are established based on performance during the application process. 

If you’re interested in this role, check out more information on the official website And apply now!