Executive Assistant at First Excelsia

Executive Assistant

Job Type Full Time
Qualification BA/BSc/HND
Experience 2 years
Location Lagos
City Ojodu Berger
Job Field Administration / Secretarial
Salary Range₦100,000 – ₦150,000/month

Our client is seeking an experienced Executive Assistant to provides high‑level administrative, strategic, and operational support to the Lead Consultant/Managing Director of a training and capacity‑building consultancy. This role requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities in a fast‑paced, client‑focused environment. The ideal candidate is proactive, tech‑savvy, detail‑oriented, and able to anticipate needs before they arise.

Key Responsibilities

Prepare, edit, and format documents, reports, proposals, and presentations using Microsoft PowerPoint, Word, and Excel.
Maintain digital and physical filing systems for easy retrieval of information.
Manage email correspondence, calendars, and task lists.
Assist the Managing Director with planning, prioritization, and execution of strategic initiatives.
Conduct background research, compile briefing notes, and prepare summaries to support decision‑making.
Track progress on key projects and follow up on action items.
Serve as the primary point of contact between the Managing Director and clients, partners, facilitators, and internal teams.
Draft professional emails, letters, and communication materials.
Coordinate information flow and ensure timely responses to inquiries.
- Schedule and organize meetings, workshops, and training sessions.
- Prepare meeting agendas, take minutes, and track follow‑up actions.
- Arrange local and international travel, including flights, accommodation, logistics, and itineraries.
Develop training materials, proposals, contracts, and reports.
Ensure accuracy, consistency, and professional formatting of all documents.
Maintain version control and ensure timely submission of deliverables.
- Support planning and execution of training programs, consulting projects, and client engagements.
- Monitor timelines, deliverables, and resource allocation.
- Liaise with facilitators, vendors, and clients to ensure smooth project delivery.

Person Specification

A minimum of 2 years related experience as an executive assistant OR in a similar role
Bsc/HND in business administration OR any related field
Strong proficiency in Microsoft PowerPoint, Word, and Excel.
Excellent written and verbal communication skills.
Strong organizational and time‑management abilities.
Ability to work independently, handle confidential information, and manage competing priorities.
Experience in a training, consulting, or professional services environment is an added advantage.
High level of professionalism, discretion, and interpersonal skills.
- Proactive and resourceful.
- Detail‑oriented with strong follow‑through.
- Calm under pressure and adaptable.
- Strong sense of initiative and problem‑solving ability.
- Client‑focused mindset